Town of Troy Budget Committee August 26, 2024

y we did it it's a two a prefix and one so that's want me minutes want me to do the minutes sure okay all right so it is uh 605 p.m I will as the um former or existing uh chairman of the budget committee I'll call this meeting are we up and going yes okay I'll call this meeting of the Troy budget committee to order 6:06 pm on August 26 2024 um first order of business we actually have um I have the agenda up there should be a copy in everybody's packet um what I don't have on here is minutes because I wasn't sure what we had for minutes and we do have minutes to um to go over so there are meeting minutes from February 15 2024 which would have done the public hearing meeting minutes um Everybody take a moment and peruse if you so choose I move that we approve the minutes of February 15th as submitted we got a motion on the table second Motion in a second from that give everybody a second here just is on fire not again all right any any discussion there's a missing doll l oh [Music] yes that was from to 20 in article 10 do we have it captured in our is for CIP we had to move the same thing oh yeah for the vehicle oh it would have been select and Chase though because he was a member of the Town report was increased all right so let's see here I think it's that's true yeah Police Department police department increased to $20,000 okay so we'll we're not going to make an amend Amendment but we'll adjust that as a scri thereor does that work for you Adam did anybody else see any other adjustments that uh a little further scrutiny all right all those favor with the edit oppose exensions motion carries okay so what I have listed on here first and we can handle it in whatever order that makes sense for the group is um election of officers so we can handle the election of officers now and I can run on the meeting for whoever's going to end up as chair just to help out and get through this first meeting um or we can um I can run the meeting and we can do the election of officers um at the end well when we get the election of officers squared away by me just say the adjournment of this meeting okay that's F by me what was that effective as of the the adjournment of this meeting if we if we do the Motions like that I I I nominate Ben rug to be chairman of the budget committee I second that I was GNA say he wasn't for it last year either so yeah so so some so yeah so I don't accept um so my intention was to step down as chair this year um and for the remainder of my term but I would be open to the idea if we were to Able if I were able to div up some of the workload um you know like prepping for public hearing and all of that stuff I'm not very good at doing that I end up doing it all myself so um this is a promise I'd have to make to myself I guess but um I don't know I would like it if someone else would take the position let's start there is there anybody else I think we Nom Steve here to sound a good job for Steve normally in town hall this is the point where we give the job to eie ex y um are there any other nominations to come before the board well I I think you might I I certainly would be happy to see Steve do it I I would do we expect that Steve is going to be here tonight yeah he will be here yeah after maybe maybe we uh maybe we table this till the till the later part of the meeting when does arrive and see if he wants to take a shot take a swing at it good idea okay all right so for the prerogative of the sitting chair We Will We Will table that until later in the meeting okay um so appointments to open committee seats we have one open seat um the budget committee appoints that position we don't have to do that tonight I just wanted to bring it up and discuss it um if somebody had somebody that they were interested in um being appointed to the budget committee or knew somebody that was actually interested in joining the budget committee um bring that forward to whoever the chair is after tonight and we can who did we lose uh you're a kid oh we were full until until then he's not coming back so um so anyways we do have one open seat um it doesn't have to be filled so it's not like we have to hunt somebody down to fill it but if we have had somebody that one of us thought that was would be a great fit and we should reach out to them let me know if there's somebody that act is actively interested uh let me know and we can and then we can just vote on appointing that position new don't know any better yeah and the the appointment to this position is good through March so they would be here just for this budget season and then they they would have to run for the for the SE so anytime somebody gets an appointment it's for one year it's up to the next election in this case that threeyear turn ends at the next election anyway all right y um R run last year and not win uh yeah who yeah there was two yeah yeah so when I was looking at the so I was trying to figure out who who won I I looked at the results of the and it was um woolly I think and one that I didn't recognize um was the was it did you say it all that Will was the he came in second there was actually five people for three seats so and the three existing members got reelected yeah should be there should be two people kick around out there with that have some interest yeah yeah um Jeremy can you the see what the results were and let us know like the next meeting is it Charles Charles MC yes there you go yeah yeah Matt Willie and Charles MC I don't know either of I know i' I've seen Mt around but I don't I don't know him and Charles mcday I don't know that I know who he is at all he's in the cbaa yes okay so he's already in a so each of these people are already in existing positions on in town years that triv um so does the um as my first takeway before I've even we've even settled this does the does the committee want me to reach out to those two people that ran and see if they still have interest I think that would be the perfect thing to do okay and you can explain better than even a new incoming chairman because you're the most familiar with okay yeah I I will I will reach out to them and see if they still have interest because we have an open seat and we'll um I'll ask for something in writing from them so that um we have a way to choose between the two of them because it's up to us to to choose so and we we should be doing that on a on some sort of Merit based um process we actually when we did one at the water Sewer Commission we had them sit down and basically do like a quick interview with us come in sit down and would you be a good you know member of the commission if you're really interested in in joining and and that's how we chose last time so um okay so I will reach out to both of them and uh get that started if anybody has anybody else that comes to mind just let me know sooner than later and we'll we'll um encourage them to come to the next meeting if they're interested okay any other questions on or thoughts on that all right um so new business looks like we actually probably get through this fairly quickly tonight um so the 2024 25 Municipal calendar is not out next month yeah and and I don't know when next month because we met on the 16th of September last year and it still wasn't out so it's really can be towards the end of September so I so what I'm expecting that we or suggesting that we do is build our calendar around everything that isn't um sorted out by the municipal calendar so we'll every you know everything after January I believe somewhere around there it'll all be to be determined dates so if we look at our um this is last year's calendar um if we keep all of this uh basically the same obviously switching the dates to match to Mondays um and making sure that we don't land on um holidays like we we moved some stuff around to miss holidays last year um this last year's calendar this is last year's calendar yeah so um so first off can everybody see it all right yeah okay so do we want to keep the grouping the same let's let's kind of compartmentalize here this is what we kind of went around this multiple times last year and we actually had to change it a couple of times and we ended up with this grouping which was different from the grouping um for the prior year well what was there anything that stands out that it did not work well together the way this is grouped I think it worked okay last year because it was kind of a lot of requests that were coming in from from people like oh we can't do it that night or what have you so there was some scheduling adjustments that were being made because of that will the water parment be ready right away cuz I know you guys moved years I have a note that it moved to 12 14 yeah I think I think we can meet we can meet this yeah we're we're way better way more under control this year than than we were last year so okay yeah so we should be able that was the only thing I had should be able to settle that those are two pre sizable um budgets on the very first night um it used to be we we did like um hisor Society uh we did the we did some easy ones on the first night because it just got us rolling but we've all been here for um couple of years now so it's nothing to start you know rolling our sleeves up on the first night so okay um yeah let me just scroll down here a little bit so the so the next grouping is um Historical Society through Emergency Management um historical society and railroad people really belong together um and the police department through Emergency Management belong together so we're we're essentially putting two groups in on that night right um we've done that pretty cons we've done that pretty consistently in the Years prior uh the next group is um Highway and transfer had always been done together in the past I don't know how we're how is that going this year it's still a direct report back to John so so it makes sense to have those two together and then the cemetery trustees um on that night uh did move that one I think to the recall meeting too what did we do the highway department we ended up having come back for the recall meeting we had yeah but it should first we did get through the regular Budget on the appropriate night and then it would come back yeah yeah we Revisited um cemeter might be different this year because they don't know if their staff well he's working on that hopefully so in reality if the cemetery if we needed an adjustment there it would probably be pushed further back because they might need more time is up you're thinking I don't think it's I think you leave them in that block it fits well with Highway honestly they should coordinate but that's another argument yeah no they they're you know he's they're looking at Contracting out the labor issue uh which is Skip looking to retire yeah that's what he says oh boy like this is his last year Well he said that every year for the last I feel like we' heard that but this is really it yeah so you know I I gave him Jason's number and not that complicated yep okay and that solves I mean would change the structure of their budget right because now we don't have the employee issue right they would be doing contracting service have equipment issues so um okay so that one will keep keep the same moving into Recreation Department um the uh s Paul Center and the rec department going together has always been like that that makes sense I think Bob's probably going to be prepr presenting those again this year um Conservation Commission through uh the planning board they're just smaller um they're smaller budgets so that's why we usually lump those together they kind of a good augmentation to you know a heavier night so um that's that one and then the next the next grouping is uh fire department forest fire suppression and ambulance um it sounds like I've talked to um Adam D brisky on the on the amulance stuff it sounds like they'll have a number of things to talk about for ambulance so that that night will probably be a pretty Prett packed night really don't want to add anything more to that I wouldn't think um and then the last one is Town Clerk tax collector and everything under the select board's perview um which a lot of these are all just you know some of them are on liners you know some of them are two or three lines in a budget so it's it looks like more than it is but um so that's worked in the past so we want to continue doing that Y and then everything on this page is the stuff um our recall meeting we can select that obviously earlier on but warant articles petition Warr articles budget hearing all those things are dictated by the RSA and I instead of going through and trying to figure out like how many days between dates and things like that it's easier just wait for the municipal calendar and then just plug the stuff in based on how we've done it in the past and how the municipal calendar outlines it for us if that makes sense to everybody okay so going back to the top on the dates um so how we did this last year we made I think it was last year or the year before we made the adjustment so that it coincided with the first and third Thursday of the month for the select board is that you're still your meeting schedule our meeting schedu okay so this should this should be consistent that the dates on here are not going to be right but well so the October meeting yep so we would meet with them if we met with them on the 3 Thursday of October 17th that would be the 17th yep so we would be the Y so we would bump that so I would I would begin at the same time frame bup that back to the 17th and then do the corresponding Monday for the budget committee and bounce all the way down through the schedule I have a suggest going forward okay the budget committee shouldn't be working on the schedule for the select board what we should be doing is setting up a schedule when the budget committee is going to meet with each committee and then just give that to the select board let them plug people into their own schedule um well we're and we're I think we've done that in the past and I don't disagree with you at all but I think it's kind of been um just a tcid agreement between the select board and the budget committee that if we just book it all together like this send it over to them make sure they're good with it and don't want to make any changes the select board's rep is here so that's why we that's why we have that and then um if they need something changed or whatever they they certainly have the prerogative to change it but this this was the easiest way to do it because getting the two to connect was wasn't necessarily didn't didn't work out all the time this is our only opportunity we're really sitting in the room together this is I mean that we've done it it's been working yeah well it seems like every year there are some issues with it at the select board ended it where you we end up having to make changes well there always going to be sure but I'm just saying that if we if we did the budget committee schedule handed it to the select board and then you just compare that to your existing schedule and plug them in then there wouldn't be changes because you would deal with them when you're setting it up yeah think you're right dick it it it what happens is the change is typically they agree to the schedule always at the beginning of the Season then the change is typically happen as as they unfold you know it's it's kind of a real time situation instead of um something that we missed in this meeting so um not that I don't understand what you're getting at Alan but I think this has been working if it ain't broke fix it yeah all right um so with that said I will go through take wa number two not even first meeting I will go through and update all the dates and in variably something will be wrong with it so every year there is so I will send it out to the group and and everybody can can proof it um take a look at it typically what happens is there's a um there's like a uh a date that's not a Monday or it's a holiday so I'll point out to you that if you followed my suggestion it wouldn't happen Alan will rub it in that he was right I was wrong um okay so is everybody okay with that so I'll take it from here and we'll we'll we'll keep the grouping the same and the date structure the same and just move it to the appropriate Thursdays and Mondays okay I will I will handle that all right so uh so that we've kind of handled A and C together so we'll do we'll do B under new business uh new member orientation there is no need for that so I will save this for um should be appoint a new member um I'll make sure that the packet is uh updated for new member orientation and if we appoint somebody we'll we'll get that over all right so now you don't want to be really ambitious and do the select in the bud we might as well frankly have both boards oh God no that that was a selfish suggestion yeah no not that ambitious dick all right so um you willing to make it like a 9 hour night next thing on the um up at 4:30 in the morning Jeremy dered my me my very first meeting all right uh so next thing on the agenda is the year-to day budget versus actual everybody should have gotten a print out um for tonight we don't have to go into uh massive detail on this but um you have your first print out so we can talk about anything that anybody wants to talk about right now if you Peru is over that or we can uh schedule another meeting to kind of go over you know uh the current events before our actual first business meeting with uh members of the various departments so first thing I have a question on so this right here is just highlights from things that may be a question or anticipa over spent these are the over spent for like my for like mostly the budgets under my control the SL okay all right so everybody seeing that there a document attached here that's that's giving you account numbers and an explanation as to why they're over budget on year-to date okay um my question is on the account two versus account one so I understand why it was like that there's no way to run the the do like an aggregate Report with the two accounts on it so that when you get to the end we don't have to do the math the grand total Math for the two like the totals I think that some of the headings are off I mean I can definitely do it that way well if it's a if it's a POS report then and it doesn't work then we probably don't want work it's just I don't know how to inut headings correctly have to call them fig which I can definitely do so does it have different headings is that what the deal is so if you're looking at water sewer 4326 should say like sewer department on top like the regular budget it says's office all that it doesn't say sewer top but it says water sewer on top of 432 so there's something off of the heads I'm not sure why it's like that okay which is something I think they can fix I just haven't to fix it could we could we try that that would be nice because then when we get to the summary summary report at the end I believe it would show us a grand total for account one and a grand total for account two but then it would show us a grand total for both accounts together I feel like I've seen it before did we try this before yeah okay this is a little funky with the headings okay I should fix them yeah let's take another if you if Jeremy if you guys are okay with that that would be nice to just have it all in one report um the other question I had for um the reporting itself have any specific questions about numbers quite yet that might be at the next meeting but we used to do a report and I know I brought this up in the past and now that you're more familiar with the systems there maybe you'll be able to find this but so I we used to do a uh let's see it was called do I have it anymore that it was called the budget worksheet do you have one of those one of those I didn't oh okay all all the accounts so the budget worksheet the way it would the way it would work is it is it had this then but but it basically gave you your um your current year expenditures and you budgeted them out and then it had all coming right out of bmsi it had your your um requested and proposed budget numbers all in this report oh Steve se you have another hand up okay I'm down here I'm fine okay it's it's all really the way it me it's I probably got rid of it because we haven't done it so long but it was a dmsi report and am I is this all for turn yeah sorry for the delay everybody you know it's not that it's hot it's so anyway it's called the budget that's that's what was called so um a nice document to work this report and everything in what we find is we have so what we find is we have the library comes in puts out their as their own sheet format you know so everybody's got a different format some will come in there they they're from an Excel spread feet or whatever so we have we just have different formats and they're all over the place and did it right out of dmsi we would have one format or we have even if it's not out of dmsi maybe it's a consistent format that we um share out to all the department heads so that we did the same thing I know last year we had I think was the first round last year you were towards the end yeah so that was kind of a you were picking up somebody left off so that that was a bit of a um some gr there I know we had we had reports that were you know tap on one page tap on the next page were a little bit so I don't know that's my issue with it I don't know what the solution is I I know bmsi had a had a budget worksheet that we work in toout here so when somebody submits to your department that um I don't the library submits say this is our request that the select meeting and go over it they approve it or whatever it gets budget worksheet and it shows up here as budget and and and maybe it goes to the select's office before the select even see it because they'll get the same so we're all on the same and nobody else has access to the MSI so the other department a time is you know doing something in still still require that beess okay um so back to our year-to dat budget versus actual does anybody have any questions for the staff that by this page here anybody have any thoughts about the reporting itself as have any procedural questions just confir so um while we on the water we were Our intention of the put the bud up and not do a comination used do yeah the water budget ande um because this is a this is an aggregate of the two budgets and it's not really how it ends up in the end um what would be that that SPL the up and start start those two separate bus going forward what's the point of doing um because it's a in the end you have to split it all up anyway so if you just run two budgets for it Everything is Everything is split up so when you have something come in because there's there's um one of the presentation documents that I do for the um for like the public hearing for instance you'll see there's line items that you go down through and some of them are are for water own so there's pieces that are the water only and then some of them are 50/50 so it's confusing to look at seems to me that if you just have a water budget and that water budget may have chemicals on it for water that wouldn't be on the sewer budget so you have 50 line items in the water budget 52 line items in the super budget well I think you perspective that is 5050 that gets that get50 so but again I don't know doing payroll can tag two account for one should be a Char time intent is not to add new the intent of char charging your time to the right account is to facilitate you know if they're spending they spend a whole week working nothing but sewer Char for that whole week and next week they do the opposite well the problem is they don't it'll never be like that so they could literally ride around in the morning and do 20 minutes on sewer CU we're doing our sewer testing and then 20 minutes on water they run up and test as well so in rounds every single day there would be a degree of split for both sides and that degree of split would change from day to day right getting somebody to to to track that accurately hard to just hours split it 5050 it does end up coming out a little the same poet for the entire entire budget um is split up except for that that is that I think they've been thees and the state are the ones that require the separation of these funds we do we have any places in just order just in some of the like westo we have down but it's all W right and it used to be in North Swansea everybody had down water but no sewer yeah change there places and I think probably that's why the state requires that separation I'm I'm speculating because in situations like that where you don't have 99% of the people that have water have sewer you you now have to for but you got to you got to charge for water and how are you charging for your water if you don't know exactly what it cost you to provide the water so in our situation pretty much everybody that water has sewer so the the building is is split up and the building is split up as well but it's it's not as important to have separated as it so uh that was my only that's more of a a working thought than anything so side and separ basis you know when she was doing Water and Sewer was she would have two SE projects on the system instead of splitting up 10 years c budg r on the system and that's where my idea came just run those two budgets and and present those two budgets and handle it that way um when she was doing that she would have tape them for reports if she wanted to combine them so that everybody could see what the grand TOS were she would combine them on a spread sheeet I wanted to get away from that so what we've done is actually combined them in here in dmsi right so these are these are combined are they combined or are they not combined okay so what needs to be split is that the only spit split okay so we're we're so this water sewer department water sewer department is not accurate that is which one is that 4332 okay so it's just a heading issue that we're really looking at than anything okay so we're largely there need to figure out those last couple components that that tend to get chared for one they really need to split up we'll talk about that some so it seems like we're actually closer to the to actually achieving this than was Steve so you missed a couple of things at the beginning of meeting you almost care but I I help them off good to some I guess we have our answer well um so I we're going back to election of officers if everybody's okay with that um so we start talking about it dick nominated me as chair um I said please no I didn't offer my resignation but um I'm hoping there somebody else will step the only one that wasn't here so here see that you would be interested in and uh so the official answer to are you interested in being the chair of the chair okay okay um go back to the rest of it you said that you consider what you to do okay and I asked you I you got MERS at large okay okay [Music] all right so in in light of those comments All right so let's let's handle the election of offic then U so we we have a nomination on the table from dick Faxton or Ben drug as chairman I do accept in in light of the conversation that we've had um we can handle the we got a second okay all right nomination who who who would like to second that before I accept it oh second all right so we have a um all right so it's been accepted um so is there any further discussion on this all those in favor of me continuing as chair for the upcoming bu withw my opposition uh exensions one Obion okay um all right so we need a vice chair and a secretary the current ones are Vice chair is Adam secretary is alen i u I'll do a I will move to nominate the current slate for the other two officers are they [Music] last chair this is my last year so if somebody else wants to learn a little about this official job and it's just whatever whatever else whatever else he assigns to you how many and how many have you had to run ear it's once every you're so up tot have a lot in like should be like between meetings say you know you have a copy of what we V on last time so like I keep track of can I inter be assist [Music] assist I will copy you on everything that I sent out [Music] right I stand cor I intern Deputy Vice chair there you go all right I'll in name only we're not going to add our sure right so we haven't accepted you and Allan accepted okay any further discussion all those in favor I oppos exensions motion carries okay all right so my first first order of business as chair um who wants to reach out to uh Mr Willie and Mr MC for um was I officially delegated somebody that can articulate the uh the appointment process and um that one there you go J that's our first one I we're in to cold Callum dial for dollars the the second takeaway I had was managing the um the the budget season schedule uh with the municipal calendar por of in detal calendar category until the municipal calendar is made available so who would like to take on that TK is updating season calar you got it okay so I'll send you the um the word already passing on some some delegation so proud of myself all right um so old business does anybody have any old Buss for 22 and 23 Rel is that so that'll be caught up right that's been since 17 that's I got I got here in 18 the 2014 was [Applause] all right and actually what I omitted from the was the S upate so think we're end this with Surplus um the process for as the had started toolate on the budget no no but they must know like so are they getting I know the intent was to get their um their budgets on a monthly basis to see where they were versus act and see how they were doing are they getting regular reports they're what's that trying okay so so they've got at least intermittent it's month or not so they know if I you know have money in my sand bu have money in my C whatever they know that so they got some expend that they when it's coming up they they check in okay I think it's issue of the that's good really my my main concern is just making Department very in Ro in their budget that way come into the season but on the ambulance thing so we're we're we're catching a falling knife with the ambulance thing uh we continueed to stay ahead of the curve but there's a real problem with compensation uh people are paying crazy money for people who are DMS uh I have a friend involved with service and they have took hiring bon in spons sign on bonus and works level goes up there go 60 Shi back yeah say clear and so these there there are way too many em slots for the number ofs so it's a problem Statewide our little circle down here as we dealt with this we've lost people and we comp to it's every time you turn around so that that's of all of the things we have ourd that's the wild know I think that's just basically what what ad Express is that There Staffing constant topic and and switching over in the county it's not a no no that as wellend less that I think that's yeah I think that was one of the the conversations that we have to have a more serious conversation the county becomes less expensive than what we're doing I wouldn't hold my breath for that it seems pretty expensive at the County so I don't I don't know that's going to be in the impending future but upate here so um okay any other thoughts yes please we are doing our best I'm sorry I missed last time that's it there wasn't a last time you supposed to be tonight no no the last week it I you didn't realize I wasn't there that's right um been slow getting the information out of department but it started Tri and we've got some truly scary that's why they stopped doing it the last time I tried to do it you're going to deal with we had one meeting I was at you were running it it was in the very first presentation blew the whole thing right out of the water we like oh this is the first department and it was like it was great it was like like three times what we'd ever put into the C Reserve On Any Given year for the last 40 years like what do we do it's going to be growing this is kind of like an idea about where we need to be where we can start it's kind of like that we been trying to take it slow so nobody gets any any shot and you know it's something that wasn't happening so if we Tak a roll there is an offset because the way it's really done here now is there's no real plan but then we put every there's always a fire somebody's airs on fire every year so if you so that's that air on firey in the budget and so you when you get the CIP start to work you get to take that out of the budget yeah trying to get these correct exactly one of things but you always know when you're coming no well big breaks and you be nice to have an emergency you know for the Departments that have like a TR 1982 like start thinking about really living onor time cost a million dollars and you only use it three times decade not one of the things to keep in mind um I thought about C quite a bit is a um try to a catch up if if there was if there's any funds hanging around like for instance we're getting our audits done so if we have circl is hanging around and the C and it makes sense instead of buying down the tax rate or some of this we do a catch up do a big influx of capital reserve deposits yeah from some of these funds and if there's a if there's a windfall from the state money or something like that that comes in I think we had um we had some arpa funds at one point recently um there was the the ambulance we almost didn't buy an ambulance for while and there was1 something thousand hanging around there so that could have been you know pushed into some of these you know maybe spread out and use as catchup to get all of our kind of you know ballooned up a little bit so then we could start putting in the yearly if you think about what the goal is the goal is just to stabilize the tax rate then using your surplus funds is just stabilizing the tax rate going back y you know the money's already already been paid and it's it's needed really you know it's probably needed so you doing the right thing and the only thing that happens when you take the Surplus and you use it you had a if you have a history of using C buy down the tax rate every year and then you decide to take that then you then you get the little bump right there because even though the taxes have been paid in when the rat's been set previous years it always included some Surplus money to buy it down a little bit so um that can always be spread out too like if you did $100,000 a year buy down every year leading up like you do 50 this year 50 next year and then zero or whatever you know something like that and then start pumping the rest of it into you know C there's ways to smooth that yeah we're trying to get some numb question good news is yeah just crazy C or depends [Music] upon usually with grants it says and I go back to my experience in the school board you would get a grant and it would say you'll buy you a computer or it will buy you six computers but you had to use it right now but that still frees up money in your budget because now you don't have to buy those from your operating if you had money coming in from a grant that was off that was taken care of a capital expense that you had upcoming that is that would absolutely help on CF you may have to use it right now but it's it's less that you have to put in or less you have to take out of your Capital BS right so that you bu two wheels for truck now right well like one of them for the one for was actually for vehicles so think you're get no no that was that those were open but it's $2,000 for the rest of it oh yeah cuz those are basically you put in what you want to get and what you're using it for and what your benefit is going to create for the state and town yeah and then I think think remains in this town is we still town that struggles as we do financially probably is money well spent typically a town that struggles like we do qualifies more often for Grand other so but if we don't know how to get it which is one of the since the majority of towns fall into that category it leaves that much more opportunity for to do aggressively y EXA yeah I think you find it probably relatively easy okay public comment I'm up to one more sh may have some of some information on some of the department this I think I think we got a pretty good one from okay so okay and you're thinking um that must be War type items like like major purchases Capital purchases yeah it's fallen out that it's either a major purchase or it's not enough there's not too many things that are you know like $1,000 or something like that you be surprised because the the radar sign it's like $1,000 by I can um it's really such a budget function even though it falls really under C weird but I can add it in as a um as like SEL update and CIP update on the weekly if there's nothing to update we can just skip right over I put it on on the agenda I yeah put on the agenda if we have something it just be a placeholder and then we'll we'll chat or not chat and keep in mind not really technical CIP we not doing the the longterm that's a planning thing this is not a PL this is what do we got what's going to take to keep it going there the data get to there y we keep telling people it's not wish list yeah I know you want I know you want to a brand new truck but what what do you really need yes once you take it once you get it fixed I'm sure some we had take it over once once we get it get it done it should just small upd just main M just you know what's the inflation Ric yeah anything any whatever any Capital item that's in service has an end of life and having a a master list of that inventory is going to be that's a huge step in the right dire what we do I think General our end [Music] of we don't not you know like for instance police they're not running 24 hours a day [Music] York City the same forance the thing I learned in the one CIP meeting that we went that I went to that if you go use if you use end of life national standards for all of the equipment you'll never make it this town canot to buy things and replace them at the interval that that the rest of the world does so so some some compromise between that and and you know the 1982 pickup truck somewhere between there new car so yeah because there are there are there's a lot of information out there that would indicate that you have to replace this item every so and so years or whatever regardless of mile don't have an employee and contracted out we don't need a piece of equipment think about what we would do that well so you got to be flexible yeah long it's easy when we get to the end and we say you need to put this much money away for a new truck and you guys say Well they're never going to need a new truck that's check grab that last question on CIP um how many members on the on the committee or unofficial committee yeah the only one outside single person they're probably fine with that you guys get it all sorted out planning will just pick it up when when you're ready okay we not looking and honestly it it just can it can du into planing thing if they want to so once you have the information it'll be a lot EAS that soon as [Laughter] somebody take away okay uh moving on uh there's no public here for public comment so anybody have anything else you want to add before we before we adjourn all right we need to set up our meeting our next meeting so um I think we should have a meeting between now and uh obviously our business meeting in October which is going to be S like 17th somewhere around there correct 21 21st will be our first right the 17th is the yeah um so something in [Music] September well of course having a regular night like this works acept we used the Monday night [Music] wereing so for [Music] monday3 or the 30th for for Mondays 23 yeah that's what I saying 23rd or 30th just as long as no we could just do let's not we don't have to resched you guys because the 30 which one are you schedule for 2 we on the budget committee schedule is what we did that's what we why we do the 30th yeah if we do the 30th then we can do you have nothing else to do by me everybody 6m here at the library I'll touch B with the library trust we have the C and then [Applause] 23r all right so we're going to have um another takeaway we're going to have minutes and agendas for these meetings from from my side of things we would like to print those off I will email whatever I need to email out before the meetings we would like to print those off [Applause] I can do oh no no yeah I'll defin if if if it doesn't show up on Sunday I will print it up so all right so so s's office will print out whatever i s [Music] you need 15 sets Okay um given the size of this group uh I will ENT a motion to second by all those in favor oppos exensions motion carries 7:14 p.m. Steve you want my packet I'm good it yeah Sarah what's the code you know the code wow on that Che thank you for your service you're welcome he must be older pension you click the stop button guess I would